A rewarding opportunity for a dedicated Part-Time (term time only) Medical Administrator to support a special school environment, focusing on the medical care and wellbeing of autistic children and young adults.
This office based role offers a supportive, community-focused environment, with term-time hours, and the chance to contribute to a caring and inclusive educational setting. The role also benefits from ongoing training, opportunities for professional development, and effective team support.
Key responsibilities:
- Manage and oversee the administration of Individual Healthcare Plans and emergency procedures for pupils.
- Ensure secure storage, accurate records, and proper management of pupil medication, including checks and audits.
- Liaise with parents, medical professionals, and staff to review and maintain healthcare protocols and emergency procedures.
- Coordinate immunisations, health visits, and keep detailed records in line with school policies.
- Document and respond to medical emergencies, incident logs, and first aid reports promptly and accurately.
- Prepare and present monthly reports on medical incidents and pupil health trends to the School Management Team.
- Organise and monitor staff medical training, competencies, and first aid supplies, ensuring compliance with regulations.
- Support pupil transitions and liaise with transport providers and staff to ensure a smooth process.
- Provide general administrative support including diary management, communication distribution, and record keeping in line with confidentiality protocols.
- Assist with school events, meetings, and classroom coverage as required, including reception duties when necessary.
- Maintain accurate, confidential data records, ensuring GDPR compliance and best practice.
About you:
- Previous experience in administration, ideally within a school, medical, or care setting.
- Strong IT skills, confident in using Microsoft Office applications and online data systems.
- Excellent communication skills, able to liaise effectively with staff, parents, and external agencies.
- Highly organised with proactive, initiative-taking approach and strong attention to detail.
- A calm, professional manner, capable of functioning effectively in fast-paced or pressured environments.
- Discreet and respectful of confidentiality, with a commitment to safeguarding and data protection standards.
- Able to work independently and collaboratively, supporting a team-focused approach to daily tasks.
What’s on offer:
- Term-time only working pattern, 27.5 hours per week, with daytime hours 9:30am to 3:30pm.
- Annual leave entitlement of 12.8 weeks (including bank holidays), with 5.6 weeks paid.
- Ongoing training and professional development opportunities supporting your growth.
- A supportive team environment in a values-driven organisation committed to safeguarding and inclusive education.
- Initial and ongoing DBS checks required for the role to ensure safeguarding compliance.