A dedicated and experienced Office Manager is sought to oversee the daily administrative operations of a vibrant organisation committed to delivering exceptional learning experiences. This is a term-time only (+ 3 weeks) position for a specialist setting, fostering a healthy work-life balance.
Whether managing staff, supporting school events, or coordinating administrative systems, the successful candidate will play a vital role in maintaining the smooth running of the school, with opportunities to contribute to the development of support services and foster a welcoming environment for staff, pupils, and visitors.
Key responsibilities:
- Oversee the effective daily administration of the school office, line managing administrative staff and ensuring smooth communication and operational processes.
- Coordinate the organisation of school events including trips, parents' evenings, Christmas events, the school festival, INSET days, and staff celebrations.
- Lead on administrative tasks such as pupil and staff records management, admissions, some HR processes, recruitment, and liaising with external providers.
- Manage the school's financial procedures, including ordering, resource management, budget monitoring, and overseeing service contracts.
- Maintain and develop administrative systems within school management software, ensuring accuracy and data protection compliance.
- Supervise and support administrative staff, including performance reviews, training, and fostering a positive team environment aligned with school values.
- Ensure health and safety compliance, including visitor management, risk assessments, and safeguarding procedures.
- Assist with marketing, promotion, and securing sponsorship or funding opportunities for the school.
- Support premises management tasks, liaising with relevant personnel regarding repairs, maintenance, and school transport arrangements.
About you:
- Proven experience in a senior office management or administrative leadership role, ideally within an educational or similar environment.
- Strong organisational skills with the ability to prioritise effectively under pressure.
- Experience managing teams, including recruitment, performance reviews, and development.
- Excellent communication skills, both written and verbal, with a professional, approachable manner.
- Good knowledge of management information systems, financial regulations, and data protection requirements.
- An eye for detail, numeracy skills, and competence in IT packages including MS Office and able to understand specialised software.
- A proactive, adaptable approach with a commitment to safeguarding and promoting equality.
- Relevant qualifications such as NVQ Level 3 in Business Administration or equivalent, or demonstrable experience in a similar role.
What’s on offer:
- Salary of £32,512 - £34,654 pro-rata, dependent on experience.
- Term-time only working schedule plus 3 weeks in school holidays.
- Supportive organisation committed to professional development and fostering a positive working environment.
- Opportunities to contribute meaningfully to organisational growth and community engagement.
- Competitive pension scheme and employment benefits.
- Flexible and friendly workplace with a focus on wellbeing and work-life balance.