A lovely well-established organisation is seeking a dedicated Office Manager / Administrator to ensure the seamless operation of their busy office environment. This role offers a supportive and collaborative atmosphere, with opportunities to organise and enhance daily office functions. Benefits include a competitive salary, pension scheme, and a friendly team committed to professional growth and success. This is a real opportunity to male the role your own and our client is looking for someone who take a pride in being the pivot for the business to keep everything running smoothly.
Key responsibilities:
- Manage reception duties including answering calls, handling correspondence, greeting visitors, and coordinating couriers and deliveries.
- Provide comprehensive administrative support to senior management, project teams, and engineers, including typing reports, scheduling meetings, and managing travel arrangements.
- Maintain and update project documentation, CVs, and resource pools.
- Coordinate office procurement such as stationery, PPE, and project equipment, along with organising team and client events.
- Oversee office facilities management, including liaising with contractors, monitoring expenditure, and maintaining cleanliness and health & safety standards.
- Conduct regular safety checks (fire alarms, defibrillators, Legionella), organise maintenance schedules, and act as First Aider/Fire Warden.
- Ensure meeting rooms and communal areas are well-stocked, tidy, and functional.
- Support environmentally sustainable practices by managing recycling and waste disposal processes.
- Assist with organising training sessions, team-building activities, and other company events to foster a positive workplace culture.
- Company events and charity functions
About you:
- Proven experience working in a busy office environment, ideally with facilities management or health & safety knowledge.
- Highly competent in MS Office Suite (Word, PowerPoint, Excel, Outlook) and Adobe.
- Excellent communication skills, both written and verbal, with a professional and approachable manner.
- Strong organisational skills, with the ability to prioritise effectively and work under pressure to meet deadlines.
- Proactive, detail-oriented, and able to work independently or as part of a team.
- Discreet and able to handle sensitive information with tact and confidentiality.
- Flexible attitude, with a problem-solving approach and a commitment to providing excellent customer service.
What’s on offer:
- Salary of £35,000 - £38,000 per annum.
- Permanent full-time office based position.
- Great benefits.
- A supportive workplace fostering professional development and team spirit.
- Opportunities to contribute to a varied, hands-on role in a forward-thinking organisation.