A fantastic organisation seeking a proactive and experienced Office Manager / Administrator to oversee the smooth operation of their office. This role offers an excellent opportunity to contribute to a supportive team environment, with the potential for permanent placement. Benefits include competitive hourly rates and a professional, friendly workplace that values organisation, attention to detail, and service excellence.
Key responsibilities:
- Managing reception duties including answering calls, greeting visitors, handling correspondence, and managing courier and postal services.
- Providing comprehensive secretarial support to senior management, project teams, and engineers, such as report typing, meeting scheduling, minute-taking, and travel arrangements.
- Updating and maintaining employee records, CV database, and resource pools.
- Supporting project documentation, ordering supplies, organising logistics and equipment for site delivery.
- Coordinating internal and external training sessions, including liaising with providers and staff.
- Planning and supporting company and charity events, including team-building activities and festive parties.
- Managing office facilities—booking contractors, overseeing maintenance, ensuring health and safety compliance, and monitoring expenses.
- Ensuring the cleanliness, organisation, and proper stock levels in meeting rooms and communal areas, including kitchen facilities.
- Conducting regular safety checks such as fire alarms and legionella testing, and maintaining records for health & safety compliance.
- Supporting general office administration, including ordering stationery, PPE, and consumables, and managing waste disposal arrangements.
About you:
- Proven experience in an office management or administrative role within a busy environment.
- Strong skills in MS Word, Excel, PowerPoint, Outlook, and Adobe; confident in managing correspondence and reports.
- Excellent communication, customer service, and relationship-building abilities, both written and verbal.
- Highly organised with the ability to prioritise and manage multiple tasks efficiently under pressure.
- Proactive, resourceful, and able to work independently as well as part of a team.
- Demonstrates discretion, tact, and confidentiality in handling sensitive information.
- Knowledge of facilities management and health & safety procedures is advantageous.
What’s on offer:
- Hourly rate between £16.00 - £17.50.
- Initial temporary position with a clear pathway to permanent employment for the right candidate.
- Supportive and professional work environment focused on development and success.
- This is a fully office based role and offers free onsite parking